Privacy Policy

By default, Recordus records, transcribes, and analyses your audio on your device. The one way your text leaves your device for processing is Private Cloud AI, an optional feature described below that you switch on yourself and that sends text to Apple, not to us. Your recordings, transcriptions, summaries, titles, and searches are not sent to us.

Recordings, transcriptions, summaries, and settings sync between your devices using Apple's CloudKit service through your personal iCloud account. This data is protected by Apple's end-to-end encryption and is never accessible to us.

AI transcription is powered by Apple's SpeechAnalyzer framework and always runs on your device. By default, smart summaries, action items and Ask use Apple's Foundation Models on your device.

Private Cloud AI is optional, part of Recordus Pro, and off by default. It is available only on iOS 27 and macOS 27, on a device that supports Apple Intelligence, and only after you switch it on in Settings. When it is on, summaries, tags, action items, titles, improved transcripts and Ask answers are generated by a larger Apple model on Apple's servers. For that, the transcript text is sent to Apple (for Ask, your question and the matching excerpts). Audio is never sent, and transcription always stays on your device. The daily allowance belongs to your iCloud account, and when it runs out Recordus uses the model on your device. These requests go to Apple through Apple's own framework, not to any server of ours, and Recordus does not receive or store anything sent this way.

From version 1.2.1, Recordus sends two kinds of anonymous technical telemetry, so that we can fix crashes and understand which features are worth improving. Both are switched on when you first see the privacy notice inside the app, and either can be switched off at any time in Settings › Privacy. Earlier versions sent nothing.

Neither kind ever contains your content. No audio, no transcriptions or excerpts, no recording titles or file names, no tags, no search text, and no AI prompts or results. Telemetry describes what the app did, for example that a transcription finished on the on-device engine for a recording between ten and thirty minutes long, using fixed category names and coarse ranges only.

Crash and performance diagnostics are processed by Functional Software, Inc. (Sentry) in its European Union data region in Frankfurt, Germany. They contain crash reports, app-hang reports, error codes, the app version, the device model, and the operating system version. They carry no identifier for you, no IP address, and no screenshots.

Usage analytics are processed by TelemetryDeck GmbH on servers in the European Union. They contain fixed event names, coarse ranges, the app version, device model, operating system version, language, and a random identifier created on your device and hashed before it is sent. That identifier is not an Apple advertising or vendor identifier, is not linked to you, and is deleted whenever you switch analytics off. TelemetryDeck does not store IP addresses.

We rely on our legitimate interest in keeping Recordus reliable and in knowing which features are used. You can object at any time by switching either kind off in Settings › Privacy.

Recordus Pro, the optional subscription for Ask and Private Cloud AI, is checked and restored through RevenueCat, Inc. It receives your Recordus Pro purchase and subscription history, keyed to an anonymous identifier that RevenueCat generates on your device. Recordus gives RevenueCat no email address, Apple ID, iCloud identity or advertising identifier, so this data is not linked to you and is not used for tracking. Payments are handled by Apple, and we never see your payment details. Because this is how the app knows what you bought, the check runs whether or not usage analytics is switched on. While usage analytics is on, Recordus also shares the hashed identifier described above with RevenueCat, so that purchases can be counted alongside usage analytics; switching analytics off removes it. We rely on the performance of our contract with you, since checking your subscription is part of providing what you paid for. RevenueCat's own privacy policy is at revenuecat.com/privacy.

Apart from iCloud, the telemetry described above, RevenueCat for Recordus Pro, and Private Cloud AI when you switch it on, which sends text to Apple through Apple's own service, the current version of Recordus makes no network requests of its own: there are no accounts, no advertising, no tracking across apps or websites, and no third-party scripts on this website.

Contact: hello@recordus.app